KaigoGest user manual and help center

KaigoGest Organize information by tenants, users, and patients. After discharge, first review users and roles, create or complete patients, and select the active patient when you go to record clinical information.

From the dashboard you can access patients, Kardex, appointments, medication, nutrition, documents, messaging and notifications. Each user will see only the modules allowed by their role.

Before you start, it's a good idea to also review your profile, notification preferences, and if you're using it, the integration with Google Calendar.

In Patients you can create a new profile with their personal and contact details. The system applies the limit of patients of the contracted plan and will not allow new registrations when the quota is reached.

From the file you can edit the information, control access of other users, record activities and activate functions such as the shared clinical file or the emergency QR.

When working with multiple patients, use the active patient selector to have Kardex, medication, appointments, and other modules displayed in the correct context.

The KARDEX module centralizes the patient's constants. You can record readings using the configured typologies, such as blood pressure, heart rate, glucose, oxygen, temperature, weight, pain or sleep.

Each reading is associated with the patient and their date. Notes allow context to be added when a measurement requires additional explanation.

The available typologies are managed from the tenant's administrative catalogs.

Care plans allow you to structure the follow-up of a patient around an active plan. Within the plan you can define objectives, establish their priority and progress and associate care routines that must be repeated.

Routines generate scheduled tasks so that the team knows what to do and when. Each task can be assigned, completed with notes, or marked as skipped when there is a reason.

You can also record care-related incidents, indicate their severity, track their condition and document their resolution. In this way, the patient's daily work and goals are connected in the same traceability.

Symptom tracking allows you to record what the patient is feeling, when it started, its intensity, the affected body area, possible triggers and context notes. You can also indicate when a symptom ends to keep track of its evolution.

Wellness check-ins summarize the patient's status by day using indicators such as mood, energy, appetite, mobility, sleep quality, and overall well-being. Each date keeps a single record that can be updated when needed.

These data complement the Kardex and the care plan: they provide context on daily progress without mixing clinical measurements with perception and monitoring of well-being.

First it registers the medication and, when appropriate, creates a prescription or prescription with dosage, dates and instructions. The dosing schedule is generated from the configured schedule.

From Medication you can mark the shots taken and keep the history. Reminders can be sent using the notification preferences configured for the user.

If a prescription is no longer current, update its status or end date instead of creating duplicate records.

Medication purchases allow you to increase available stock and preserve your supply history. You can associate each purchase with a supplier for traceability.

The system uses stock to display alerts when stock is low. Keeping purchases up to date helps reminders and planning reflect actual availability.

Suppliers are managed from their specific module and can be edited or deactivated according to your needs.

In Nutrition you can create plans for each patient, define guidelines and keep them updated. Nutrition reminders can combine mail and push notifications depending on the user's settings.

The log or record of the patient's activity is used to write down daily care, incidents and accompaniments. This helps family members and authorized professionals to share a common vision of the day-to-day.

Record and view patient appointments from the KaigoGest calendar. Users with appropriate permissions can create, edit, or cancel events.

Connecting to Google Calendar is explained in a separate guide and requires the Professional plan.

Documents allows you to create folders, move files, rename, preview, and download documents associated with the patient.

Available storage depends on the plan purchased. KaigoGest counts the size of documents and blocks new uploads if the file exceeds the remaining space. Plan limits are frozen in the subscription snapshot when applicable, so a subsequent catalog change does not automatically alter existing customers.

Before uploading large files, review the available usage in your subscription information.

Messaging allows you to chat with authorized people within the space. Access the chat, select a conversation, and view past messages by scrolling up. Requires Family or higher and messaging permissions. Reminders and notifications are explained in a separate guide and are available from Essential.

From the patient file you can generate a clinical sharing link. This access is designed to consult specific information without creating a permanent account.

The link uses a token and can include access to previewable documents. Share the link only with the authorized person and recall it when it's no longer needed.

The shared listing is not a substitute for managing users and permissions when a person needs regular access.

The emergency form allows you to generate a QR associated with the patient. Its objective is to provide essential information when necessary, without exposing the rest of the application.

From Patients you can activate or deactivate emergency access and generate the QR. The public link uses a secure token.

Keep the patient's emergency data up to date and disable access if it should no longer be available.

Users in a tenant can have different roles, such as administration, nursing, family member, or patient. Permissions determine which modules and actions each role can use.

Manage access from Administration and avoid assigning permissions that are broader than necessary. Belonging to a tenant is independent of other spaces, so that each family or school maintains its own users and configurations.

If you deactivate a tenant or access, the user is no longer able to operate within that space.

In Evolution, you can check the patient's progress and relate the follow-up data. Select the corresponding patient and review their records before drawing conclusions.

In Professionals, you can view and manage team members. Their availability depends on the Professional plan and the user's permissions within the space.

Notifications and reminders help you see the day's activity and tasks. Reception depends on each user's settings and permissions; messaging between members is available from Family.

Google Calendar integration allows you to connect the external agenda and review the event import. Requires Professional plan and corresponding permissions. KaigoGest appointments are available from Essential.

In the catalog, you can create and edit medications for use in follow-up. The Advanced catalog requires the Professional plan; the patient's prescriptions and shots are available from Essential.

In Providers, you can maintain supplier data and refer to it when recording medication purchases. This module requires the Professional plan.

Typologies allow system categories to be maintained, such as document types and constants. Managing them requires a user with the appropriate administration permissions.

Review the available automations and their settings before activating them. Managing these options requires configuration permissions; each notice also depends on the modules enabled on the plan.

In Mail templates, you can view and edit the templates in the space. Check the available variables and submit a test where appropriate. Admin permissions are required.

From Settings, you can review the general space data and settings. Some external integrations, such as Google Calendar, require the Professional plan even though this screen is available from Essential.